SIGCAS - Bylaws
of SIGCAS, the
Special Interest Group on Computers and Society
of the Association for Computing Machinery
Article 1. Name and Scope.(a) This organization will be called the Special Interest Group on Computers and Society ("SIGCAS") of the Association for Computing Machinery, Inc. ("the ACM").
(b) The scope of SIGCAS's specialty is to bring together computer professionals, specialists in other fields, and the public at large to address concerns and raise awareness about the ethical and societal impact of computers.
Article 2. Purpose.SIGCAS is organized and will be operated exclusively for educational, scientific, and technical purposes in its specialty. Its services will include:
(a) Collecting and disseminating information in the specialty, through the
online publication Computers and Society, as approved by the Publications
Board of the ACM;
(b) As resources permit, organizing sessions at conferences of the ACM;
(c) As resources permit, sponsoring or cooperating in conferences, symposia,
(d) As resources permit, organizing working groups for education, research,
(e) Serving as a source of technical information for the Council and other
units of the ACM;
(f) Serving as an external technical representative of the ACM when
authorized by the Council or the Executive Committee of the ACM; and
(g) Working with other units of the ACM on technical activities such as lectureships or professional development seminars.
Article 3. Charter.SIGCAS will exist until dissolved as provided in Bylaw 6 of the ACM.
Article 4. Officers.(a) SIGCAS's officers are the Chair, the Vice-Chair, and an elected member-at-large of the Executive Committee. The officers are elected for three-year terms beginning July 1 of election years.
(b) The Chair is the principal officer and is responsible for leading SIGCAS and managing its activities. The duties of the Chair are:
- Calling and presiding at SIGCAS's Executive Committee and business meetings;
- Conducting SIGCAS's activities in accordance with the policies of the ACM and serving as the SIGCAS representative to the ACM SIG Governing Board; and
- Making appointments and filling vacancies as authorized herein; and
- Managing SIGCAS's finances according to the Financial Accountability Policy of the ACM. This includes preparing the annual budget, monitoring disbursements for adherence to the annual budget, and preparing financial reports as required.
- Assisting the Chair in leading and managing SIGCAS; and
- Presiding at meetings when the Chair is absent.
- Assisting the Chair and Vice-Chair; and
- Performing other administrative duties as determined by the Executive Committee.
Article 5. The Executive Committee.(a) The SIGCAS Executive Committee comprises the officers, the immediate Past Chair, and the Editor-in-Chief of Computers and Society. No person may hold two positions on the SIGCAS Executive Committee.
(b) The general duties of the SIGCAS Executive Committee will be to advise
the Chair on all matters of interest to the SIGCAS. Specific duties or
responsibilities may be specified in these Bylaws or assigned by the Chair. All
the major management policy decisions of the SIGCAS must be approved by the
SIGCAS Executive Committee.
(c) All members of, or candidates for, the SIGCAS Executive Committee must be
voting Members of ACM and of SIGCAS.
Article 6. Vacancies and Appointments.(a) Should the Chair leave office before his/her term expires, the Vice-Chair will assume the duties of Chair. Should any other office or the position on the SIGCAS Executive Committee reserved for the Past Chair become vacant, the Chair of the SIG Governing Board may, on nomination of the SIGCAS Chair, fill the vacancy. Vacancies in positions appointed by the SIGCAS Chair may be filled according to the procedures for making the original appointments as provided herein.
(b) Should a vacancy be unfilled, either because of inadequacy of these
bylaws or because of a dispute or for any other reason, the SIG Governing Board
Chair may fill it.
(c) All appointments expire automatically when the Chair's term of office
expires. Appointees, however, will continue to serve until a successor is
appointed by the new Chair.
Article 7. Publications.(a) SIGCAS will publish Computers and Society online at regular intervals as determined by its Executive Committee. All SIGCAS members will have access to both current and archived online content. Subscriptions to archived content and other publications may be sold to non-members.
(b) With the advice of the other officers, the Chair will appoint the
Editor-in-Chief, who will become a member of the SIGCAS Executive Committee.
(c) The Editor-in-Chief is appointed for a three-year term beginning at the
time of appointment.
(d) As resources permit, SIGCAS may publish other materials relevant to its purpose and scope, in online, digital, or printed format.
Article 8. Membership, Dues, and Voting Privileges.(a) An eligible person becomes a member only after enrolling and paying the required dues. The dues for SIGCAS are determined by the SIGCAS Executive Committee with the approval of the Chair of the SIG Board.
(b) All members of SIGCAS may vote in any ballot conducted with SIGCAS. On
any ballot, the votes cast by non-ACM members of SIGCAS will, if necessary, be
prorated downward so that their effective total cannot exceed 50% of the
Article 9. Reports and Records.The SIGCAS Chair is responsible for filing reports about SIGCAS as required by the SIG Governing Board. These include:
- An annual report, due as specified by the SIG Governing Board, on the activities of SIGCAS during the previous year;
- All reports required by the Financial Accountability Policy of the ACM; and
- Closing reports on conferences and symposia (co)sponsored by SIGCAS as required by the ACM.
Article 10. Elections.(a) By September 30 the year preceeding each election year, if the SIG Governing Board has not exercised its option to extend the term of the SIG's current officers for an additional three years, the Chair will appoint a nominating committee which will propose at least four consenting candidates for the three SIGCAS elected Executive Committee positions. The slate of candidates selected by the nominating committee must be presented to all the SIGCAS members by the following January 31.
(b) A petition from 1% of the voting members of SIGCAS will place other
consenting candidates on the ballot. Petitions must be received by the
nominating comittee Chair no later than March 15.
(c) The election will be conducted among eligible voters by ACM Headquarters
by June 1, following the election procedures of the ACM, unless different
procedures have been approved by the SIG Board. Of all the ballots returned in
an election, the three candidates receiving the largest numbers of effective
votes win membership on the SIGCAS Executive Committee. Once elected, the EC
will chose the Chair and Vice-Chair from among its own members. The SIG
Governing Board Executive Committee will resolve ties.
Article 11. Amendments.(a) These bylaws may be amended by a majority vote of the ACM Executive Committee, or by a vote of the SIGCAS members as provided below. With the approval of the SIGCAS Executive Committee and of the Executive Committee of the ACM, 2/3 of all members of the SIG Board may amend these bylaws without a referendum of the members.
(b) Amendments to these bylaws may be proposed by the SIGCAS Executive
Committee, the SIG Board, or a petition from 1% of the voting members of SIGCAS.
All proposed amendments must be approved, prior to being submitted for a vote of
the membership, by the Chair of the SIG Board and by the Constitution &
Bylaws Committee of ACM, after the Executive Director of ACM has provided
(c) The ballot on the proposed amendment(s) will be conducted among the
eligible voters by ACM Headquarters following the procedures of the ACM for
voting bylaw amendments, unless a different procedure has been approved by the
SIG Governing Board Executive Committee. The proposal is adopted only if at
least 2/3 of the effective votes of returned ballots approve it, and only if at
least 10% of the ballots are returned. The Secretary-Treasurer will send a clean
copy of the amended bylaws to the Executive Director of the ACM and to the
Chairman of the SIG Board.